Using Technology to Improve Workplace Productivity

Using Technology to Improve Workplace Productivity

Savvy employers are continually seeking out ways to improve employee morale, engagement and productivity. After all, when morale is high, employees find a greater sense of meaning in their work and tend to be more engaged and productive. However, morale isn’t the only catalyst for a highly productive workplace. In the 2016 Mobility Performance and Engagement Report, 42% of respondents said that the ability to access information quickly and easily has the greatest impact on their productivity. The ever-changing technology landscape requires employers to keep a pulse on which tools and applications are available. Here are a handful of tech tools and applications that can help you optimize productivity in your workplace:

Take notes with Evernote

Welcome to the 21st-century notebook! Gone are the days of filling copious paper notebooks with chicken scratch that you struggle to find when you need it. Evernote allows you to jot down ideas, upload images, add voice memos and brainstorm – all in one place. Assign tags and categories to your notes to make them easy to retrieve on-demand.

Share files with Dropbox

Whether you work across the room or across the world from other members of your team, Dropbox allows you to share files in real-time. It allows for seamless collaboration and makes it easy for employees to manage projects from the field. Just “drop” your file in the virtual box for a virtual handoff. Also, because files are backed up on the cloud, you don’t need to worry about ever misplacing them.

Schedule meetings with Calendly

If you’re manually entering meetings in a digital calendar, upgrade to a much more efficient scheduling process. (If you’re still using a paper calendar, lawd have mercy.) With scheduling apps like Calendly, prospects and clients can schedule meetings with you at their convenience. Because calendars can be synced, people can also schedule meetings with a group of your team members all at once – a gargantuan feat in the manual world. Plus, you don’t ever have to worry about double-booking yourself. The time you save scheduling meetings you can reinvest in your job, increasing your productivity.

Utilize a workflow system with HubSpot

Increase your productivity with a digital workflow system. HubSpot helps you increase your sales and marketing efforts through emails and other marketing tasks prompted by customer actions. This automated workflow allows you to promote your brand with timely and effective messages that follow the customer journey while taking the time-consuming burden of manual tracking and messaging off your shoulders.

Facilitate group chat with Hangouts or Slack

Avoid tedious back-and-forth email communication with co-workers by implementing a basic group chat such as Hangouts or a more detailed, project-oriented group chat like Slack. Exchange information in real-time. Send out questions to one or any combination of team members or reply to questions in an instant. Group chat platforms help facilitate effective communication by keeping emails from falling through the cracks and allowing team members to stay focused on the tasks at hand.

Provide a quality internet connection 

It probably goes without saying, but without a solid internet connection, all of these time-saving, productivity-boosting tools are useless. Make sure your company provides employees with a secure and reliable internet connection. If your business is located in a rural or underserved area, consider a fixed wireless internet connection – a connection that relies on line-of-sight radio waves as opposed to a cable.

Leverage the latest technology to maximize your ROI and remain competitive in your industry. If you’re interested in learning more about how we can implement technology to improve your productivity, contact us at 952-905-3700. Let us expand the circle of happ(i)ness into your world!